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Minutes
Keeping minutes of your meeting it is important for record keeping and so you can chart the progress of your group. You can also circulate them to people who are interested, but couldn’t be at the meeting.
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Action lists
You can use a meeting action list instead of formal meetings - that way, you only record what people agreed to do, rather than everything that was discussed
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Poster or flyer
Here’s an example of some material from the Canadian WalkON program designed to encourage people to get together and talk about making their community more walkable, which could be used as a poster or a flyer. A poster or flyer can be used to raise awareness of walking in your local neighbourhood. You can put posters anywhere (legal) that you think people will see them: front fences, shop windows, and local noticeboards, just for a start. If you’re doing a flyer, you can drop them in letterboxes, put them under windshield wipers or hand them out wherever people gather. For more ideas about how to use posters and flyers, see the sections on finding people and promoting your group.
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Letter to the editor
These should always be written and sent as soon as possible after the news story or event that prompted your interest took place. Leave it 48 hours, and you'll have missed the boat!
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Walking audit
Walking audits are a useful way of working out what is good and what could improve to better promote walking in your community. As well as helping you be as well informed as you can be, they can also be used to help motivate other people in your community, get other people involved and helping, and build your case for change.
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Agenda - first meeting
Getting the agenda for your first meeting right can help set the tone for the future of your group.
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Vision statements
A vision says what you want your neighbourhood and community to look like when you’ve achieved everything you’ve set out to do. Here are how similar organisations from around the world are describing their vision.
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Letter to supporters
Supporters are people or groups who won’t necessarily join your group, but may lend or give you resources, skills, public statements of support or even funding that can help your group achieve more than it could on its own. Here's a sample letter to supporters, that you can adapt or use as a base for your own communications.
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Agenda - general meetings
Setting an agenda for your meeting helps you keep focused, and helps people know what will be covered and how long the meeting will be.
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Media Release
When writing your media release, use the format of a news story to write up your issue, keep it accurate, clear and brief, and make sure you convey the key elements – Who? What? When? Where? Why? and How. Use a catchy, concise headline for interest. Good media releases start with the most important issues and follow with other details in descending importance. Keep paragraphs to two sentences or less and use simple words and phrases. Have a spokesperson for your group who is available to talk with the media and include a punchy quote from them.
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Mission statements
A mission says who your group is, and what it exists to do. Here are how similar organisations from around the world are describing their mission.
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